Introduction

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Criterion Committees:
Criterion 1
Criterion 2
Criterion 3
Criterion 4
Criterion 5

HLC/NCA STEERING COMMITTEE
Phoenix College
Wednesday, May 4, 2004 - 1:00 p.m.
Administrative Conference Room

Meeting Notes

Present: Jan, Karen, Ann, Mike, David, Patricia, Marian, Wilbert, Lynn, Denny, Dr. Solley, Mike, Sara, Queta, Brent

Newsletter: The last newsletter for the semester went out. The next newsletter is scheduled for the Fall. Brent spoke to the coordinator at MCC and they also had the newsletter twice a semester, but they felt it was too much. MCC also had a weekly TGIF email update to the entire campus and routinely sent out FAQs emails.

Graduate Survey: It is in the process of being completed. The surveys are at the bookstore and are being filled out when graduates come in to pick up their gowns. Once all the gowns have been picked up the surveys will be collected and the data will be put together.

Resource Library: David has put together an Electronic Resource Library (ERL). The ERL will serve as a resource for the site team and for the campus. It is scheduled to go live around mid May. On the webpage looking at content mainly, David is trying to keep everything else as simple as possible. He used Estrella's and Mesa's ERL as examples to create this one. Estrella has 500 links and Mesa has about 200. Our ERL has about 250 links already; posting of links has not been completed. David is hoping to have 400 links by May 13th. There is a maximum of 24 links per page. All the links that have been created are to preexisting links. David will begin adding links to other resources soon. Everyone is welcome to review the webpage and the links and let David know if there are any changes or errors.

In the self-study report the links will take you directly to the document itself. If in the report there are long URLs talk to Mike Murphy. and his department will create alias for the links specifically for the written report.

Visiting Team: Karen Solomon sent a list of the proposed team members; there are eight that will be coming. There are two concerns with the team that was selected: 1-there isn't anyone with a Health background and 2-there isn't a CEO from a large multiple-campus district. The chair of the team is Michael Chipps.

Timeline: The timeline has been updated; everything that has been completed is shaded. Next event on the timeline is the Retreat on June 29th in HC-3. Some good ideas for the retreat are going over strengths and opportunities and scheduling meetings for the Fall. If anyone has any other ideas or topics for the retreat send them to Brent and Marian.

Writing update: the editors have been editing as drafts come in. Half of the report is done in draft format. Editors continue to meet every Wednesday morning to edit. The report has to be done in the summer. Once the drafts are posted an email will be sent to the entire campus. The whole report is scheduled to be out by August and will go to print in October. Final duplication will be in January.

Brent spoke to the coordinator at MCC and they did not get community feedback on their report.

Employee Meetings: Had the all-employee and adjunct meetings on April 20th and 21st. There is a handout of unedited comments from the group discussions held at the employee meetings. There is also a handout of the unedited comments from the Education & Partnership breakout sessions and from the Advisory Committee.

There needs to be better communication with the campus and the community.

Would it be realistic to have a new Vision and Mission for the self study? It is best to play it by ear, and see how it develops. It is not a major issue.

Criterion Chair reports:
Denny - he and Judy will be meeting to discuss their schedule for the summer and to continue the writing process.

Ann - has a question about the editing process: at what point does she step out of the editing process? She feels there is a point where she does not mind changes being made by the editors; she does not feel she needs to see every change and agree to it. It is ok for the editors to make these changes as long as it doesn't change the substance of what is written. Mike agrees with this. His committee knows that their written report may be completely different than what they turned in and they are ok with that as long as it still has the same conclusions. All the chairs agreed to this.

If the writers and chairs want to see their sections back after editing please write it on your draft; if not, the editors will edit and reedit and then send it back as a FYI. This will also help speed up the process.

Mike - 3D is coming.

Karen - she is ok with not seeing the edits, but wants to make sure that they do get it back as soon as the edits are done.

Queta - nothing to report.

Brent and Marian thanked everyone for their amount of work, commitment, and skill they've had in guiding the committees.

Meeting adjourned.