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HLC/NCA STEERING COMMITTEE
Phoenix College
Wednesday, November 24, 2004 - 1:30 p.m.
Administrative Conference Room

Meeting Notes

Present: Brent, Marian, Denny, Patti (for Priscilla), Patricia, Dean Kakar, Nancy, Ann, Dean Moore, Karen, Queta, Jan, Dr. Gardea, Mike.

Faculty Survey: A faculty survey has been created in a yes/no format. This survey can be used to obtain a lot of information in a short time. The survey will be sent out to the chairs of each department on campus and then they will be responsible for distributing them to faculty and adjunct in their departments. For the survey we do not want to know everything people do, but more of what is being done. The survey will be in a scannable format. It does not have any implications to any other work group. There will be a cover letter attached to the chairs explaining the survey and what the chairs are to do.

Some suggestions for the survey are that a clear purpose or reason for why we are collecting this survey be added in the explanation; mention that these questions have been developed by the Criterion Chairs, and instead of using HLC in the title, it might be better to add in a paragraph explaining what HLC is.

Graduate Survey: For the graduate survey, Jan collected samples of surveys that are used at other colleges to help put this survey together. The survey will not be anonymous, but it will be confidential. Important to note that this survey is a draft and that it will be for every degree and certificate. The survey will only be given to those who graduate or get a certificate. It will be handed out three times a year. Jan and Marian are working to have the survey ready to distribute to graduates in December; doing so would allow us to have three surveys completed before the self-study report is written. The graduate survey will be sent to the Steering Committee for review once Jan and Marian have made the necessary changes.

Some changes to the graduate survey are to question #6 add a line for other and an option for community colleges. If there are any changes or comments they can be sent to Marian or Jan.  

Criterion Chair/Writer Retreat: The Criterion Chairs and the writers have agreed to have a retreat on January 19 from 1-4 p.m. Nancy will let the writers know of the date. Those invited to attend are the Criterion Chairs, all the writers, the Executive Group, Nancy and Patricia.

Brent reminded everyone to keep their calendars open for January 13-14 when Dianne Nyhammer will be on campus.

Awareness event: There is an event planned for April 27. The team came up with the following suggestions for how this event can be planned out:

• Can have five roundtables, of ten people each. People can be invited to come in sit, eat, while the five chairs present and discuss their criteria and what they have written. There can be two groups allowing us to have input from 100 people.
• Have breakout sessions for faculty to review and give input.
• May want to unveil before the event and allow people to view it beforehand.

Regarding the draft and how to best allow people to have some input into the report, the following suggestions were also made:

• Post drafts as they are written and invite people to take a look at them and give feedback.
• Send the draft to each unit mentioned in the report
• As the drafts are being updated add to the President’s weekly bulletin.

Criterion Chair reports:

1.      Denny – continuing to meet, working on two of the core components.

2.   Ann -  has an outline, working on developing it more. They have written     2A and are hoping to present it to their committee at the next meeting.

3. Mike – have drafts of 3A,B, and C. Plan to have all three done by January.

4. Karen – have the introduction, 4A and D completed. She noticed that the department webpages are not updated and suggests sending an email to the departments to make note of this.

5. Queta – completed the introduction. They are looking at examples of evidence that they want to use. Designed questions and are meeting with groups to get more information about engagement.

Spring Semester Meetings: The Steering committee will meet Feb. 9, Mar 23 (to review what has been written up already for the report), and May 4.

The criterion chair meeting from April 13 has been rescheduled for April 20.

Meeting adjourned.