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NCA Criterion 2 Committee

Meeting Minutes

December 3, 2003

Present:  Darrell Carnahan, Loman Clark, Michael Hubbs, Barbara Stratton, Cynthia Viera

Absent: Marian Tadano, Mark Rosati, Richard Hegge, Dennis Shaw, Paul DeRose,

Recording Secretary:  Donna Cole

The committee discussed the need for an organizational chart for the campus.  Along with the position title and name, the chart should also include responsibilities and duties.

Past budget development cycle documents:

·        Forms

·        Announcements

·        Training

Core Component 2A: (as identified at Nov. 19^th meeting)

·        1996 Self Study

·        County and city demographics

·        Organizational chart

·        Other college’s NCA documentation

·        Strategic planning processes

·        Overlap between the criterions

Other data to include:

·        Environmental scanning – advisory committees to programs on campus

·        Advisory committee meeting materials (collect data from Dean of Instruction’s office)

·        Get listing of committees and their charges

·        Summaries of internal grants awarded to PC (MCLI).

·        Application process

·        Who from PC applied and was awarded

·        Sabbatical awards (Faculty Staff Development)

·        Prop 301 Grants

·        How are we meeting the needs of the business sector

·        Roundtables, and outcomes

·        Annual reports for areas

·        PCLC minutes

·        Strategic planning minutes

·        Reports generated on a regular basis from Institutional Research

·        Peoplesoft implementation

Core Component 2B: 

• History of BRC recommendations and administration approval and implementation
• Use of other resources (i.e., scholarship funds, foundations, business partnerships)

Core Component 2C:  we will need to work with Mike Mitchell’s group.

Other discussion:

• Resources needed to get data required is lacking. 
• The committee identified gaps in the organizational structure. 
• How are final decisions made at the administrative level once recommendations from BRC are forwarded?