Phoenix College Faculty Travel Committee Home Page
Travel Expenses FAQ's
What is the total amount of travel expenses I may have reimbursed?
Faculty are eligible for a maximum of $1500/per year (first come - first served) to be applied to any combination of fee reimbursements and travel. For example, if you have a $700 fee to attend a conference and have an additional $800 in travel expenses, you would be reimbursed for a total of $1500 for the year. That reimbursement would represent your total alotment for the academic year.
THESE FUNDS ARE NOT ISSUED UNLESS YOU REQUEST THEM.
What happens if I spend more than $1,500 in travel/fees?
If your total travel and/or fees expenditures exceeded the $1,500 maximum allocation, the excess would not be reimbursed.
Can membership fees or other workshop materials be funded with travel dollars?
Membership fees or workshop materials are NOT eligible for funding.
How am I reimbursed for meals?
Receipts are not required for meals:
$29.50 per day for in-state travel - see url: http://www.dist.maricopa.edu/business/ap/travel/
out-of-state and out-of-country varies depending on location - see url: http://www.gao.state.az.us/publications/SAAM/Supp_I_trvrates-012308.pdf
What is the best way to estimate the lodging?
For conference designated hotels, add the cost of the room plus taxes and additional charges. Call the hotel for estimates of additional charges. Call the Fiscal Office to determine if there is a limit when staying at the hotel where the conference is hosted.
Tip: Over estimate your expenses. You will only be reimbursed for appropriate travel expenses based on what you request. If you forget to include taxies, tips, shuttle services, etc., you will have to pay out of your pocket.
How am I reimbursed for mileage if I use my personal vehicle?
Complete Expense Claim Form B, and enter the miles for the trip to and from your destination. You need to log the beginning mileage and log the arrival mileage, then subtract, which gives you the total number of miles to your destination. When you return, log the beginning mileage and the ending mileage, and then subtract, which gives you total number of miles from your destination to home or work.
The mileage rate reimbursement is $0.445 in-state rate per mile, please see:
http://www.maricopa.edu/business/ap/travel/index.html
Who can I call regarding reimbursement problems or questions?
You may call the Fiscal Office at 57516.
What are the travel codes we need for Phoenix College?
Travel codes will be added to the Travel Authorization Form by District FPG support personnel.
