Phoenix College Faculty Travel Committee Home Page
Travel Expenses FAQ's
What is the total amount of travel expenses I may have reimbursed?
Travel expenses are approved on a first come first serve basis, not to exceed $1,000 per faculty during a fiscal year. THESE FUNDS ARE NOT ISSUED UNLESS YOU REQUEST THEM.
What happens if I spend more than $1,000 in travel?
If your total travel expenditures exceeded the $1,000 maximum allocation, the excess may be eligible for reimbursement (up to an additional $1,000).
After all original travel applications have been funded, and all reimbursements have been made, the travel committee convenes the last week in June to review
and allocate any unused travel funds.If there is travel funding that has not been used, these dollars will be equitably distributed amongst residential faculty whose travel costs exceeded the $1,000 limit. However, please keep in mind that you may not receive 100% reimbursement for your expenditures that have exceeded the $1,000 limit. The allocation is equitably distributed based on the amount of remaining (unused) funds and the total expenditures which exceeded the $1,000 limit (for all travelers). Those individuals, who are eligible for additional reimbursements, will receive their reimbursement check during the first week of July. These reimbursement checks will not be issued for less than $50.00. Total reimbursements will not exceed $2,000 during a fiscal year.
Can membership fees or other workshop materials be funded with travel dollars?
Membership fees or workshop materials are NOT eligible for funding.
How am I reimbursed for meals?
Receipts are not required for meals:
$29.50 per day for in-state travel - see url: http://www.dist.maricopa.edu/business/ap/travel/
out-of-state and out-of-country varies depending on location - see url: http://www.gao.state.az.us/publications/SAAM/Supp_I_trvrates-012308.pdf
What is the best way to estimate the lodging?
For conference designated hotels, add the cost of the room plus taxes and additional charges. Call the hotel for estimates of additional charges. Call the Fiscal Office to determine if there is a limit when staying at the hotel where the conference is hosted.
Tip: Over estimate your expenses. You will only be reimbursed for appropriate travel expenses based on what you request. If you forget to include taxies, tips, shuttle services, etc., you will have to pay out of your pocket.
How am I reimbursed for mileage if I use my personal vehicle?
Complete Expense Claim Form B, and enter the miles for the trip to and from your destination. You need to log the beginning mileage and log the arrival mileage, then subtract, which gives you the total number of miles to your destination. When you return, log the beginning mileage and the ending mileage, and then subtract, which gives you total number of miles from your destination to home or work.
The mileage rate reimbursement is $0.445 in-state rate per mile, please see: http://www.dist.maricopa.edu/business/purchasing/perdiem.htm
Who can I call regarding reimbursement problems or questions?
You may call the Fiscal Office at 57516.
What are the travel codes we need for Phoenix College?
| Professional Growth (Registration Fees) | 110-100-133070-56515 |
| Out-of-State Travel | 110-100-133060-56520 |
| In-State Travel | 110-100-133060-56510 |
