Phoenix College Faculty Travel Pages
Travel Request Form
When should I complete a travel form?
All Travelers should submit a Travel Request Form prior to your travel, whether you are traveling in county, or out of county, and whether you are requesting reimbursement or not. If you are paying for all expenses, just write "self" or $0.00 under anticipated expenditures reimbursed.
When do I submit my Travel Request Form?
It is recommended that you submit your request early enough to obtain signature approvals PRIOR to leaving for the activity.Where possible, you should submit the request at least 30 days prior to the start of the activity.
Where do I take the form when completed?
1. Take it to the Travel Chair's office for review.
2. Once approved, it will be sent to the Vice President of Academic Affairs or the Vice President of Work Force Development.
3. The request will then be sent to the president’s office for review.
4. Finally the request will be sent to the fiscal office. The request is then recorded and remains filed, waiting for your Travel Expense Claim Form(s) to be returned for verification and reimbursement.
A copy of the Travel Request Form is returned to you to let you know that your travel is approved and a T number is assigned to the request. Please file it in preparation of completing the expense claim forms after the event.
What is the best way to estimate the lodging?
Hotel rates quoted in conference brochures may not include taxes; so be sure to call and ask for the actual cost of the room, including tax and other charges. Contact the Fiscal Office (ext. 57516) for questions regarding hotel rate reimbursement.
Tip: Over estimate your expenses. You will only be reimbursed for appropriate travel expenses based on what you request. If you forget to include taxies, tips, shuttle services, etc., you will have to pay out of your pocket.
